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From the Criteria drop-down, choose either List From a Range or List of Items. Next, open the Data menu and select the Data Validation command. Take special care of the cell references used. There set the data validation settings as per the below image. It’ll open the Data Validation settings window. Go to cell A1 and then go to the menu Data > Data Validation. RELATED: 5 Google Sheets Features You Should Know. If you have multiple cells with drop-down lists that you want to delete, you can use Ctrl+Left click to select them. Steps: See the steps to use data validation in Google Sheets to generate a drop-down list. This is how most wholesale and retail companies handle their product lines. The first thing you need to do is open up your Google Sheets file and select the cell(s) for which you want to use a drop-down list. This works very well for ordering and inventory purposes because it divides all the products into manageable categories. This allows you to select a product category from the main menu drop-down list box (such as Beverages), then display all the related products from the submenu (dependent) drop-down list box (such as Apple Juice, Coffee, etc.). This is especially useful for fields that require specific information fields that have long or complex data that’s hard to spell or fields where you want to control the responses.Ĭreating dependent drop-down lists (when combined with an INDIRECT function) is another benefit. Drop-down lists in Microsoft Excel (and Word and Access) allow you to create a list of valid choices that you or others can select for a given field.